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Recruitment Intelligence Systems

Your consultants brief a role at 9am. Shortlisted candidates are contacted by 2pm. Same day.

Cornerstone builds and runs the intelligence layer behind boutique recruitment agencies — so your team spends their time on conversations, not admin.

9:00 AM
Client brief received
System running
2:00 PM
Shortlist contacted

Right now, your consultants spend
most of their day on this:

Sourcing candidates manually for 3–5 days per role — while clients chase you for a shortlist you haven't finished yet

Chasing clients for CV feedback that should have come 48 hours ago — calling twice, leaving voicemails, losing deals to silence

Logging calls and emails into an ATS that's always 3 days behind — making every database search return candidates who've already moved on

Writing the same candidate summary 15 times a week — same format, same structure, different names — because no one has automated it yet

Forgetting to follow up on a deal that goes cold and dies — not because the candidate wasn't right, but because no one sent an email on day 4

Guessing which clients might be about to hire — instead of knowing, the morning before they call

"None of this requires a consultant. It requires a system."


Seven outcomes that couldn't exist
before now.

These aren't efficiency improvements. They're results that were structurally impossible — regardless of how hard your team worked or how many people you hired.

01
Same-day shortlist
Before: 3–5 business days from brief to first candidates contacted
Brief arrives at 9am. By 2pm, a shortlist of pre-contacted candidates is in your inbox — sourced, scored, messaged, and logged.
A consultant can contact 25 candidates per day. Getting shortlist-quality responses requires 2–4 days of back-and-forth. The system runs outreach in parallel, scoring and triaging responses automatically.
02
The system works while your team sleeps
Before: every candidate who applied after 5:30pm waited until Tuesday
Applications processed overnight. Candidates acknowledged. Records updated. By 9am your consultants have a triage list, not an inbox.
No human can work 24 hours. This isn't working faster — it's a category of activity that simply didn't exist before. Your business now operates during hours that were previously dead time.
03
Zero deals lost to silence
Before: placements died not because the candidate wasn't right — but because someone forgot to chase on day 3
Every follow-up happens. Every client is nudged at the right moment. Every candidate in process is contacted before they go cold. The system cannot forget.
Human attention is finite. A consultant managing 15 active roles cannot perfectly time every follow-up. The guarantee of zero silent losses is structurally new.
04
200 personalised messages a day
Before: personalise and send 20 messages, or blast 200 templates. One worked. The other got ignored.
200 candidates per day receive a message that references their specific career history, their last role, and why this opportunity fits. Each one reads like it took 10 minutes to write.
True personalisation at 200 messages would take 33 hours. That's mathematically impossible for any person. This is a genuinely new category: mass personalisation that didn't exist before.
05
A database that knows itself
Before: search your ATS for a Finance Manager. Find 47. Call 12. Six left the industry. Three were already placed. The database was a graveyard.
Every interaction is logged in real time. Candidates are re-engaged automatically. Status is current. A search returns people who are actually available, actually warm, actually relevant.
Database decay is thermodynamic — it's guaranteed unless someone actively maintains it, and no consultant will prioritise data hygiene over a live role. An always-current database of 5,000 candidates simply didn't exist before.
06
Know which clients are about to hire
Before: you waited for the brief. The whole week was reactive. You were always one step behind where the client already was.
When a target client posts a new senior role, you're alerted that morning — with a draft outreach message ready — before they've even thought to call you.
No human can monitor the hiring behaviour of 200 companies simultaneously. Pattern-matching at that scale, in real time, is a genuinely new capability. Your business becomes predictive, not reactive.
07
One consultant does the work of three
Before: to place more, you hired more. Each new consultant cost $80–120K AUD before they placed anyone. Revenue per headcount was capped by time.
Your consultants manage 3x the active roles, run 4x the outreach, and handle 2x the client relationships — because sourcing, logging, follow-ups, scheduling, and reporting run without them.
Time is finite. Adding consultant hours was the only lever for capacity. That's not an efficiency problem — it's physics. The ratio of revenue-generating activity to total work hours is a genuinely new number.

How it works

Three steps. You stay in control of every conversation.

STEP 01
We map your operation

We spend a week understanding your ATS, your sourcing process, your team's workflow, and where time is actually going. Most agencies are surprised by what we find.

STEP 02
We build your system

Custom-configured to your setup. Your ATS, your email, your process. We build it, test it, and deploy it on our infrastructure. You don't manage any of it.

STEP 03
It runs. You grow.

Your morning briefing arrives automatically. Your follow-ups never slip. Your consultants get a shortlist queue instead of a blank search. We monitor everything. You call clients.


The system sits between
your ATS and everything else.

Nothing replaces your existing stack. Cornerstone reads from it, acts on it, and writes back to it — so your data stays in one place and your team stays in flow.

YOUR ATS JobAdder · Bullhorn Vincere & more INTELLIGENCE LAYER Cornerstone reads · scores · routes · acts 24 hours a day CANDIDATE PIPELINE Sourced · messaged · logged CLIENT COMMS Follow-ups · reports · alerts MORNING BRIEFING Ready for your team at 9am
Data read from ATS
Records written back
System outputs

Inside the system

Everything your consultants shouldn't have to do manually.

24/7 inbound processing
Applications acknowledged, scored, and logged overnight. Consultants arrive to a triage list, not an inbox.
Brief-to-shortlist sourcing
From client brief to pre-contacted candidates in hours, not days. Sourced, scored, messaged, and tracked automatically.
Stale deal monitoring
Every follow-up triggered at exactly the right moment. No deal goes quiet. No candidate goes cold without a prompt.
Post-call follow-through
Call ends. Within 2 minutes: notes written, ATS updated, follow-up email drafted and queued for your review.
Client signal monitoring
Proactive alerts when target clients post new roles — with draft outreach ready before they've called you.
Automated client reports
Weekly progress reports compiled and sent to each client automatically. No consultant time required.
Live candidate database
Every record kept current automatically. Re-engagement sequences run in the background. Searches return people who are actually available.
Pre-call research briefs
One hour before every client meeting: a one-page brief on their current roles, likely pain points, and talking points. Delivered automatically.

Things we hear often.

"We already have an ATS that does some of this."
Your ATS stores data. We make it act on it. JobAdder doesn't write a personalised message to 200 candidates. It doesn't flag when a client is about to brief you. It doesn't draft your follow-up 30 seconds after a call ends. The ATS is the database. We're the engine.
"We could build this ourselves."
You could. It would take 3–6 months and require someone technical to maintain it every time an integration changes. We've already built it. We maintain it. And it runs on a monthly fee that's a fraction of one placement. The build-vs-subscribe maths doesn't work in favour of building.
"We've tried automation before and it didn't work."
Most automation automates the task. We automate the outcome. What you tried before were triggers and templates. What we build actually reads a candidate's background, understands why they're relevant, and writes a message that sounds like your best consultant wrote it. That's a different category.

Simple, published pricing.

No custom quotes. No discovery calls just to find out the cost. The price is the price.

Foundation
$2,500 setup +
$1,200 /month
  • 24/7 inbound application processing
  • Stale deal alerting and follow-up triggers
  • Weekly metrics digest
  • Post-call follow-through
  • Client signal monitoring (Seek)
  • Up to 2 ATS integrations
  • Up to 2 consultants
Scale
$6,000 setup +
$3,200 /month
  • Everything in Growth
  • Custom ATS and workflow configuration
  • Candidate nurture sequences
  • Multi-division or multi-brand support
  • Fortnightly review calls
  • Priority support (4h response)
  • Unlimited consultants

All prices AUD + GST. Hosted on our infrastructure — no setup on your end.

Founding client offer
2 spots remaining

Setup fee waived. $2,000/month. 90-day minimum commitment.

In exchange: we use your results (anonymised) as a case study. If the agreed outcomes don't materialise in 90 days, we work at no charge until they do.

This offer is available to the first two agencies who sign before the founding period closes.


Claim a founding spot

Built for boutique
recruitment agencies.

We work with a specific kind of business. This is intentional — we'd rather do excellent work for a few than average work for many.

We work with agencies who
  • Have 2–20 consultants actively placing candidates
  • Use a recognised ATS — JobAdder, Bullhorn, Vincere, or similar
  • Are posting active roles on Seek and have a real sourcing workload
  • Are frustrated that their tech stack isn't doing what it's supposed to
  • Want their consultants spending more time on conversations that generate revenue
  • Are based in Australia
We don't work with
  • Staffing firms over 50 staff (different scale, different problems)
  • Agencies that primarily use spreadsheets instead of an ATS
  • Businesses looking for a chatbot or a simple messaging tool
  • Agencies outside Australia (for now)

Cornerstone was built by someone who spent weeks mapping exactly what happens inside a boutique recruitment agency — hour by hour, task by task — before writing a single line of code.

Most technology vendors sell tools and leave you to figure out the implementation. We build and run the system for you. It lives on our infrastructure. It's monitored by us. If something breaks, we fix it.

You're not buying software. You're subscribing to an outcome.

Currently onboarding founding clients · Built in Australia · Managed on our infrastructure

Book a 30-minute
strategy call.

Not a sales call. A conversation about your operation — what's working, what isn't, and whether we're the right fit. If we're not, we'll tell you.

or email jake@usecornerstone.com.au
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